Work mode: Hybrid
Reports to: VP Finance
Role Summary
- Own end-to-end contractor lifecycle (onboarding to offboarding)
- Act as single point of contact for contractors
- Ensure accuracy and control of contractor compensation and payments
- Support and control payroll-related processes
- Combine operations, documentation, and financial control responsibilities
Payroll & Compensation Responsibilities (Core Focus)
- Own contractor payment process end-to-end (data → validation → payout readiness)
- Ensure full alignment between signed contracts, agreed rates, and actual payments
- Validate payment inputs before submission to Finance (rates, bonuses, adjustments)
- Support preparation of monthly contractor payroll files
- Calculate and verify variable compensation (bonuses, incentives, commissions)
- Track and document all compensation changes (rate updates, one-offs, corrections)
- Identify discrepancies between expected vs actual payments and resolve proactively
- Ensure timely and accurate payouts in cooperation with Finance and external providers
- Maintain structured compensation database (rates, payment terms, history)
- Support audit readiness (all payments must be traceable to contracts and approvals)
Reporting & Financial Visibility
- Prepare regular contractor payroll reports (monthly / ad hoc)
- Provide visibility on total contractor cost (by team / function / geography)
- Track planned vs actual payments and explain deviations
- Maintain structured datasets for compensation and payments
- Support Finance in forecasting contractor-related expenses
- Build and maintain simple dashboards / reports (Excel / Google Sheets)
- Ensure all compensation data is transparent, consistent, and easily reconcilable
Experience Requirements (Must Have)
- 1–2+ years of experience in payroll, compensation, finance operations, or HR operations
- Hands-on experience working with payments, payroll data, or financial records
- Experience working with contracts, invoices, or structured documentation
- Strong Excel / Google Sheets skills (comfortable with formulas, data validation, basic analysis)
- Proven ability to work with numbers accurately and consistently
- Experience managing multiple workflows and deadlines simultaneously
- Strong attention to detail and ability to identify inconsistencies
- Experience working in structured, process-driven environments
- Fluent English (written and spoken)
Nice to Have
- Experience with contractor or freelance-based models
- Experience working with Polish payroll or EU contractor setups
- Experience with variable compensation models (bonuses, commissions)
- Experience working with external payroll providers or incubators
- Basic understanding of accounting or financial reconciliation
- Experience building reports or dashboards