The Administrative Assistant & Events Coordinator to the Dean of Student Services provides comprehensive administrative, event, and operational support to the Dean and the Office of Student Services. This role requires a high level of professionalism, discretion, and adaptability, with frequent interaction across students, faculty, staff, and external partners.
- Administrative Support
- Manage the Dean's calendar, schedule meetings, and coordinate logistics
- Serve as the first point of contact for the Dean, handling communications with faculty, staff, students, and external organizations
- Prepare correspondence, reports, mailings, and other documents; maintain confidential files and records
- Screen and respond to telephone, email, and in-person inquiries with professionalism and discretion
- Process invoices, payments, reimbursements, and supply orders for Student Services, Admissions, and the Registrar
- Approve and manage timesheets, schedules, and assignments for work-study students
- Event & Project Coordination
- Plan, organize, and execute high-profile institutional events including Commencement, White Coat Ceremony, Match Day, Orientation, Accepted Students Day, Senior Week, Residency Fair, and other campus-wide activities
- Coordinate logistics such as venue selection, catering, décor, vendor communication, volunteer management, and promotional materials
- Set up and manage event spaces, ensuring smooth execution of all details
- Create and design event promotional materials, signage, and backdrops
- Student Engagement & Campus Programs
- Coordinate student involvement programs including Big Brother/Big Sister and Student Ambassadors
- Create and review Student Ambassador applications, host interviews and trainings, and assign ambassadors to tours, interviews, and campus events
- Host events for Student Ambassadors and the general student body
- Participate in the Wellness Committee, supporting the planning and execution of campus wellness events
- Act as a welcoming presence in the Student Services Office—greeting visitors, students, and guests
- Admissions Support
- Assist with the admissions process, including applicant communications, interview scheduling, ordering meals for interview days, and conducting campus tours when needed
- Order and manage admissions merchandise and promotional items
Education/Experience
- Associate's degree required
- Two (2) or more years of administrative experience
Knowledge/Skills/Abilities
- Strong organizational and communication skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Exceptional attention to detail and professionalism.
- Commitment to student engagement and campus community building.
- Discretion and sound judgment in handling confidential information.
- Proficient use of the Microsoft office suite