About the Role
<p><b>Office Administrator</b></p>
<p>Are you an experienced Business Office Administrator who loves being the central cog in a business office?</p>
<p>Are you ambitious yet frustrated because you are not getting recognition or being rewarded appropriately for the results you are getting?</p>
<p>Do you love keeping efficiently busy with lots of varied tasks to complete?</p>
<p>Do you want to join an established business, and be an important cog in their growth plan?</p>
<p>Our client is an Essex-based, building design consultants who work mostly in the commercial market with developers and contractors.</p>
<p>They are seeking an enthusiastic and proficient Office Administrator to support administration and marketing in the business. Someone who is highly organised and IT proficient. Experience of working in an office, and knowledge of the Construction Sector is an advantage, but not essential.</p>
<p>This is an office-based role – minimum four and maximum five days a week depending on candidates’ circumstances.</p>
<p><b>Salary and Hours:</b></p>
<ul>
<li>£25 to £29K subject to experience</li>
<li>An office-based role, located on the 1st floor</li>
<li>4 – 5 days a week; 9am to 5:30pm; 30 – 37.5 hours per week</li>
</ul>
<p><b>Benefits Our Client Offers:</b></p>
<ul>
<li>Annual Profit-Related Bonus Scheme</li>
<li>Group Life Assurance</li>
<li>Employee Assistance Programme (EAP)</li>
<li>Bereavement Counselling and Probate Helping Service</li>
<li>Group Personal Pension</li>
<li>Healthcare Insurance</li>
<li>Career Growth Opportunities</li>
<li>Training Provided</li>
<li>Team Events</li>
</ul>
<p><b>Experience Needed: </b></p>
<ul>
<li>Previous experience in an administrative or office support role.</li>
<li>Proficiency with Microsoft Office (Word, Excel, Outlook); Experience with Deltek or similar systems is a plus.</li>
</ul>
<p><b>Knowledge, Skills and Abilities:</b></p>
<ul>
<li>Basic marketing support experience (website updates, presentations, event organisation) is desirable.</li>
<li>Strong organisational and multitasking skills.</li>
<li>Good written and verbal communication.</li>
<li>Ability to work independently and as part of a team.</li>
<li>Attention to detail and a proactive approach to problem-solving.</li>
</ul>
<p><b>Main Duties and Responsibilities</b></p>
<p>General Administration:</p>
<ul>
<li>Manage stationery supplies, office inventory, and janitorial supplies.</li>
<li>Organise social events and recurring meetings.</li>
<li>Maintain and update the office organogram as new starters arrive.</li>
<li>Monitor and respond to the office email inbox and general enquiries.</li>
<li>Manage and update templates, checklists, and office documents.</li>
<li>Answer the door buzzer and coordinate office maintenance (liaising with cleaners, contractors, etc.).</li>
<li>Organise CPD and training bookings, including internal presentations.</li>
<li>Support timesheet corrections and basic HR onboarding / inductions for new starters.</li>
</ul>
<p>Quality and Compliance:</p>
<ul>
<li>Assist with document control (FTP site uploads / downloads).</li>
<li>Support project documentation (PEP, Gateway Reviews, audits).</li>
<li>Help organise and undertake internal audits and compliance paperwork.</li>
</ul>
<p>Marketing Support:</p>
<ul>
<li>Update and maintain website content (liaising with Managers for new material).</li>
<li>Regularly update staff CVs and project sheets.</li>
<li>Organise and book client events, accommodation, and awards applications.</li>
<li>Assist with B2B presentation graphics and standardising presentation materials.</li>
<li>Conduct client research and support cold calling for B2B meetings.</li>
<li>Run and update Deltek reports and Excel trackers (training provided).</li>
<li>Support data entry and database maintenance.</li>
</ul>
<p>Project and Financial Support:</p>
<ul>
<li>Assist with invoicing, chasing debt, and basic accounting processes.</li>
<li>Support bid management (including hard-drive storage and framework bids).</li>
<li>Monitor team utilisation and support with data correction.</li>
</ul>
<p>Health and Safety:</p>
<ul>
<li>Support office health and safety compliance, including audits, risk assessments, and training records.</li>
</ul>
<p>If you want to join an established, privately owned business and be a catalyst for their future growth, then this is the job for you!</p>
<p>Our client’s selection process is unique in the marketplace and attracts motivated, productive team members, who they know will be successful and have a great career with themselves.</p>
<p>They look forward to hearing from you. Don't miss this opportunity. <b>Start your application NOW!</b></p>