Administrative Support Specialist I - II (Finance/ Economics) 633621

Campus

OSU-Stillwater

Contact Name & Email

Jeannette Parrish, jeannette.parrish@okstate.edu

Work Schedule

Monday- Friday, 8am-5pm with occasional nights and weekends.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$13.50 - $17.50

Hourly

Special Instructions to Applicants

Please include: Resume, Cover Letter, and contact information for three professional references.

About this Position

Join Our Team at the Spears School of Business!

Are you a detail-oriented, self-motivated professional with a passion for supporting academic excellence? The Spears School of Business at Oklahoma State University is seeking a dynamic Administrative Support Specialist I-II to provide high-level administrative support to our Finance and Economics departments.

What You’ll Do:

• Coordinate departmental operations, including travel, purchasing, and payroll processing
• Support faculty, lecturers, graduate assistants, and student workers with onboarding and administrative needs
• Manage course scheduling, textbook orders, and classroom reservations
• Serve as the first point of contact for visitors, students, and faculty
• Assist with faculty recruitment logistics and assemble tenure and promotion packets
• Maintain departmental records and calendars with precision and confidentiality

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)

• Admin Supp Spclt I: Highschool and 1 year of clerical/customer service experience.

  Admin Supp Spclt II:  Highschool and 2 years of clerical/customer service experience.

  Post-secondary education may substitute for years of required experience.

• Skills, Proficiencies, and/or Knowledge:

• Ability to accomplish tasks without supervision; strong managerial, organizational, and interpersonal skills; attention to details; ability to meet deadlines and handle multiple priorities; excellent oral and written communications skills; service-oriented attitude; proficient with Microsoft Word and Excel; must be able to maintain confidentiality of sensitive information.

Preferred Qualifications

• Bachelor's

• Two to Three years administrative assistance in higher education