Job Title: School Business Manager
Job Status: Permanent/Part Time
Contact: Joyce Lesinski
E-Mail: jlesinski@hcrc.school
MAJOR RESPONSIBILITIES:
Provides daily supervision of the financial affairs of the school.
SUPERVISION RECEIVED:
Administrative Pastor and Principal
POSITION REQUIREMENTS:
This is a part time position with some evening work required.
The School Bookkeeper provides day-to-day oversight and limited management of the financial affairs of the school. At all times, this oversight and management is framed by necessary approvals from the Administrative Pastor in concert with the Policies, Procedures, and Guidelines set forth by the Archdiocese of Philadelphia.
The position requires a daily working relationship with the Principal and other school administrators, coordination with the Holy Cross Regional Catholic School Board (a Board of Limited Jurisdiction), and significant dialogue with the Administrative Pastor so that he is fully apprised of matters being considered and/or acted upon. The School Bookkeeper deals with sensitive and confidential information and must maintain confidentiality of these matters.
DUTIES AND RESPONSIBILITIES:
Financial Records
Supervises and performs the accounting function of the school and is responsible for maintaining the financial records for the school accounting system.
Prepares quarterly and year-to-date financial reports for review by Administrative Pastor, the Finance Committee of the School Board, and full Board. Supervises and performs the maintenance of student tuition records. Supervises and performs the maintenance of other financial records (e.g., Home & School) required by the Archdiocese of Philadelphia.
Financial Control
Develops and monitors a strong system of internal control for school receipts. Establishes security measures to ensure the safety of school funds. Reviews all invoices prior to payment for reasonableness and accuracy and ensures that the appropriate personnel indicate approval for payment.
Funds Management
Monitors and reconciles all school bank accounts. Maintains surplus funds in insured accounts which are interest bearing in accord with the recommendations of the School Board and approval of the Administrative Pastor. Schedules vendor payments to obtain purchase discounts.
Budget/Finance
Assists the Finance Committee of the School Board in the preparation of annual budgets and other reports concerning the school.
Provides the annual budget that is developed for review by the Finance and Executive Committee, School Leadership Team (cf: operating principles, page 11 ~ administrative pastor, principal, school bookkeeper and advancement director), and the full School Board.
Works closely with the School Board Finance Committee researching operating revenue and expenses, budgeting and forecasting the school's P&L, EITC Funding, enrollment, tuition, and financial aid. Supervises and ensures the secure storage of all school financial records which are over a year old in locked records room.
Process payroll
Supervises, maintains, and ensures the secure storage of all personnel records/files for all staff. Ensures the files include all the pertinent and necessary documentation as required by local, state, and federal laws. Determines and ensures for each employee that all appropriate federal, state, and local taxes are withheld and accounted for.
Conducts the employees benefits open enrollment, handles requests to change benefits and ensures the accuracy of insurance charges and deductions according to Archdiocesan and school policy.
Monitors the school's employment policy to be certain that it complies with all laws concerning health and safety standards, employment of minors, and with Archdiocesan employment policies regarding employee benefits. Monitors and reviews employee items such as reasonable assurance letters, contracts, timecards, and termination records.
Reviews invoices to ensure and/or obtains competitive prices and purchases of supplies/equipment from vendors offering the best quality items for most reasonable price.
Any additional duties required by and/or in support of the Administrative Pastor, Principal, and School Board.
REPRESENTATIVE KNOWLEDGE, SKILLS AND ABILITIES:
Bachelor's degree in Business, Accounting, or related field.
Knowledge of Accounting principles.
Strong computer skills, including Microsoft Office Suite and QuickBooks.
Excellent oral and written communication and interpersonal skills.
Ability to organize, efficiently document, and routinely update information.
Ability to meet deadlines.
Ability to maintain confidentiality.
The above duties and responsibilities describe the general nature and level of work of the successful candidate for this position. It is not intended as an exclusive or all-inclusive inventory of all duties required for this position. Hired employees must also complete successfully all the requirements for Safe Environment protocols as required by the Commonwealth and Archdiocesan policies.
Holy Cross Regional Catholic School offers a comprehensive benefits plan and competitive salary. Interested qualified candidates are asked to submit their resumes with a cover letter to:
Joyce Lesinski
or
Attention: Joyce Lesinski
Holy Cross Regional Catholic School
701 Locust St.
Collegeville, PA 19426
If the position is offered, the candidate will be required to complete the “Protecting God’s Children” training through the Archdiocese of Philadelphia. Additional information regarding this training can be found here.
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