Workforce Operations Coordinator

Mastech Digital provides digital and mainstream technology staff as well as Digital Transformation Services for all American Corporations. We are currently seeking a Workforce Operations Coordinator for our client in the Oil and Gas domain. We value our professionals, providing comprehensive benefits and the opportunity for growth. This is a Contract position, and the client is looking for someone to start immediately.

Duration: 6+ Months Contract with extension 

Location: Dallas, TX

Salary: $40.00-$44.00/Hourly

Role: Workforce Operations Coordinator

Primary Skills: Project Management

Role Description: The Workforce Operations Coordinator must have 3+ years of experience. This role serves as a central point of coordination for workforce documentation, incoming/outgoing resource tracking, access requests, and operational governance to enable smooth team onboarding while contributing to seamless, ongoing day-to-day functionality.

Responsibilities:

- Maintain job descriptions, facilitating required detail and obtaining appropriate senior leadership approval.

- Partner closely with Governance and Supplier Relations for job postings and processing.

- Manage incoming resumes and coordinate structured and timely feedback.

- Facilitate monthly resource Statement of Work [SOW] extension review.

- Update and maintain Organizational roster and distribution lists.

- Administer and maintain organizational roles within Planview.

- Issue weekly timesheet reminders, including maintaining non-Org resource list.

- Coordinate onboarding within the Organization – including pre-start readiness, maintaining tracker, ensuring system, and building access raised, and internal communications.

- Ensure onboarding materials and processes are current and aligned with internal standards.

- Maintain and update the Organization Confluence space, ensuring documentation is current, well-organized, and easily discoverable.

- Attend all financial and departmental meetings to capture accurate, concise minutes.

- Document key discussions, official decisions, and assigned action items for stakeholders.

- Distribute/publish finalized minutes and follow up on pending action items to ensure accountability.

- Generate and distribute weekly review of overdue timesheets. 

- Follow up directly with resources to ensure timely submittals and resolve discrepancies.

- Review and approve zero hour timesheets to maintain accurate records.

- Manage and maintain financial and operational files to ensure alignment with organizational structure.

- Assist with conference room reservations as needed.

- Provide general Tower/Organization support to ensure efficient day-to-day team functionality.

Qualifications:

- Strong organizational and time-management skills with ability to manage multiple concurrent workflows.

- Excellent written and verbal communication skills.

- Highly detail-oriented and process orientation.

- Ability to work independently, proactively, and with discretion handling sensitive information.

- Collaborative, detail-oriented and process driven.

- Familiarity with Microsoft Office or equivalent productivity tools.

- Demonstrate strong follow-through and accountability in all responsibilities.

Education: High School (Minimum)

Experience: Minimum 3+ years of experience

Relocation: This position will not cover relocation expenses

Travel: No

Local Preferred: Yes

Note: Must be able to work on a W2 basis (No C2C)

Recruiter Name: Aakash Gupta

Recruiter Phone: (484) 331-3522

Benefits:

We have various coverages and additional benefits to choose from:

- Medical, Dental (Including Ortho) & Vision Insurance (Option to Enroll).

- Paid Leaves (Wherever applicable).

- Life & Disability Coverage (Upon eligibility).

- 401K Option, Education Assistance Program and more.

Mastech Digital is an Equal Opportunity Employer - All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

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