Executive Assistant

Executive Assistant

Spring, TX

Full Time

Mid Level

Executive Assistant with Administrative & HR Responsibilities

Introduction

Job Summary

We are looking for an experienced Executive Assistant who will also play a pivotal role in supporting administrative functions and assisting the HR department. The ideal candidate will be a proactive multitasker with exceptional organizational skills, attention to detail, and the ability to manage various tasks with efficiency and discretion.

Core Job Responsibilities & Duties

• ­­­­­­­Executive Support:
  • Provide comprehensive administrative support to the executive team, including calendar management, travel arrangements, and meeting coordination.
  • Handle sensitive information with confidentiality and professionalism.
  • Prepare reports, presentations, and correspondence for internal and external communications.
  • Assist in managing and prioritizing incoming requests and emails.
• Administrative Duties:
  • Oversee office operations, including maintaining supplies, managing vendors, and handling facilities-related tasks.
  • Streamline administrative processes and implement improvements to increase efficiency.
  • Collaborate with different departments to facilitate cross-functional communication and projects.
• Human Resources Support:
  • Assist in recruitment efforts by scheduling interviews, conducting initial screenings, and maintaining candidate databases.
  • Coordinate onboarding activities for new hires, including paperwork, orientations, and training schedules.
  • Support HR initiatives such as employee engagement programs, performance evaluations, and benefits administration.
  • Maintain accurate and updated employee records and assist in HR-related compliance tasks.
• Project Coordination:
  • Support special projects or initiatives as assigned, providing administrative and logistical assistance.
  • Collaborate with team members to ensure project deadlines and objectives are met.

Qualification Standards & Company Requirements

• High school diploma or equivalent (required); bachelor’s degree in Hospitality Management or a related field (preferred)
• Proven experience (3 years) as an executive assistant, administrative assistant, or in a similar role.
• Strong organizational and time-management skills with the ability to prioritize tasks.
• Excellent communication skills, both written and verbal.
• Proficient in MS Office Suite and other relevant software.
• Understanding of HR functions and basic knowledge of employment laws and regulations is a plus.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Detail-oriented with strong organizational and multitasking skills
• Ability to work under pressure and adapt to changing situations
• Proficient in hotel management systems, property management systems, and relevant software
• Proficient in Microsoft Office and hotel & restaurant software(s)
• Must have a flexible work schedule

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