Executive Assistant (Pharma)

Executive Assistant

Location: London/Remote (hybrid working model)
Duration: 18 months contract (temporary role)
Rate: circa £150-200 per day (negotiable based on experience, INSIDE IR35)

We are seeking an experienced Executive Assistant to provide high-level administrative and operational support within a complex, fast-paced pharmaceutical environment. This role supports senior clinical and global programme leaders and plays a key part in enabling effective governance, collaboration, and delivery across the organisation.

Key Responsibilities

• Provide comprehensive diary, travel, and meeting management support for senior clinical and global programme leaders
• Coordinate governance and committee meetings, including logistics, documentation, attendance tracking, and follow‑up actions
• Support onboarding of new hires, including IT setup, scheduling introductions, and general orientation
• Manage contracting administration and payment follow‑up for external healthcare professionals (HCPs)
• Handle expenses, purchase orders, congress registrations, and ad hoc administrative activities as required

Skills & Experience

• 5+ years' experience in an Executive Assistant or senior administrative role
• Proven experience working within a pharmaceutical or life sciences company
• Strong organisational skills with the ability to manage multiple priorities and senior stakeholders
• Experience supporting global teams, committees, or clinical/medical functions
• Confident using corporate systems for travel, expenses, meeting coordination, and documentation

To Apply

Please click below and/or to discuss further, contact Theo Charles on 07836 251472

Guidant, Carbon60, Lorien & SRG - The Impellam Group Portfolio are acting as an Employment Business in relation to this vacancy.