Facility Admin - 24564

The Bergaila Companies"We put the unity in opportunity."

Facility Admin - 24564
Facilities

Facilities

Contract

Jun 23, 2026

Conshohocken, Pennsylvania

We are seeking a Facility Admin for assignment in Conshohocken, Pennsylvania. The selected candidate will provide administrative, clerical and/or para-professional support at our clients facility.


Hours are Monday - Friday, 7:00am - 4:30pm


Responsibilities
- Installing monitors, installing/connecting docking stations, testing and troubleshooting workstation equipment, testing/troubleshooting AV equipment in conference rooms, replacing cords/cables, troubleshooting small user needs, directing people to IT chat and help hub ticket system, ordering replacement IT items for desks as needed
- Receiving mail, contacting participants, weighing/sending out mail and packages, occasional trips to the post office
- Unloading and running dishwashers, stocking kitchens, monitoring stock levels and placing supply orders. Reviewing/reconciling delivery tickets against invoices for accuracy. Wiping down kitchens as needed, emptying coffee packets, straightening up kitchen area midmorning and end of day. Handle repairs and maintenance as appropriate, replacing refrigerator filters when necessary, responding quickly to a complaint or potential safety issue (leaking water, etc.)
- Refill printers with paper daily, monitor stock levels and place orders as necessary. Be the point of contact for printer/plotter issues; handling technicians when on site; Handle stock levels for toner as needed
- Stock office supplies as needed in cabinet, track supply levels and report when an order needs to be placed
- Handle monthly completion of track record platform that includes duties like checking fire extinguisher tags, ensuring updates are done for HSE docs, ensure we’re up to date inspections, filters etc.; uploading invoices/receipts and confirmations of annual safety training and drills as they are due
- Save monthly invoices in network file folder and upload info and invoice to OSTT tracking tool each month to monitor our utility consumption and quantify our shred/recycle efforts
- Reception desk back up coverage, during breaks and/or vacation time, helping visitors, following front desk procedures, ensuring catering gets where it’s supposed to go
- Invoice, receive and review invoices to verify for accuracy, scan/save invoices in vendor folders using established file name format, submit invoices to AP if accurate
- Communicate with office staff and property managers via email and/or signage for any building issues, safety issues and janitorial issues. This could include a wet paint sign, adding cones/caution tape to block an area off, redirecting traffic if a repair is being done, posting “out of order, service call has been placed” signs, etc.
- Become an HSE partner for the office (training provided) including becoming First Aid, CPR and AED trained when able
- Ensuring the security of the office through ID badge creation and recovery, access card and visitor management, daily headcount report, employee vehicle parking file, communication regarding emergencies
- Office support which can include, setting up for company picnics, blocking parking areas w/cones, being the point of contact for the table rental company, adding trash/recycle cans as needed, chair setups for meetings, etc.


Qualifications
- High School Diploma or GED
- Proficient with Microsoft Office and Adobe
- Familiarity with light maintenance tools (tape measure, cordless drill, level, etc.)
- Basic IT knowledge (monitor installs, computer setups)